ROLE DESCRIPTION

ICVA EXCOM MEMBERS

Adopted at the 135th Meeting of the ICVA Executive Committee, 29-30 March 2007

Authority and Responsibility

On behalf of the General Assembly, the Executive Committee (EXCOM) oversees the formulation and implementation of strategies, policy decisions, and activities for the organisation.

Duty travel will normally only be undertaken on behalf of an EXCOM Member’s own agency. While promoting ICVA membership should be standard practice, representation for ICVA will only be undertaken in coordination with the ICVA Secretariat.

Functions (as outlined in the ICVA Statutes article XVI):

1. to establish any necessary by-laws in accordance with the Statutes;

2. to elect its Officers, namely a Chair, a Vice-Chair and a Treasurer. No Officer may be re-elected to succeed herself/himself in the same office;

3. to pass upon applications for membership in ICVA;

4. to appoint, evaluate and determine the duties of the Coordinator of the Secretariat to review the staffing situation of the Secretariat, and to supervise the on-going work of the Secretariat and upon his/her recommendation to appoint other senior executive staff;

5. to determine an annual ICVA budget and exercise control thereof, as well as to receive contributions, donations and legacies, and raise funds from such sources as it deems appropriate;

6. to establish a committee on finance and administration to review all matters pertaining to financial resources, financial management and administration;

7. to establish terms of reference, composition and time limits for any other necessary committees, working groups or task forces;

8. to suspend or terminate agencies from membership for non-payment of fees or dues or for other good and sufficient reason, as established by the Executive Committee;

9. to apply for consultative or other status, as appropriate, with intergovernmental organisations and bodies;

10. to maintain relations with national or international bodies, groups or councils of voluntary agencies;

11. to prepare the meetings of the General Assembly, including the establishment of a nominations committee for the purpose of preparing the election by the General Assembly of the Executive Committee;

12. to formulate and implement policy in line with the general guidelines adopted by the General Assembly.

Tasks for EXCOM Members

• prepare for and participate in the discussions and the deliberations of the EXCOM;

• respond to requests for input and feedback from the Secretariat;

• serve on EXCOM committees;

• represent ICVA at meetings at the specific request of the Chair or Secretariat;

Term:

The EXCOM serves for a three-year term.

Requirements:

• demonstrated commitment to the work of the organisation;

• availability for GA and EXCOM meetings;

• availability for the Coordinator and Secretariat as much as possible;

• refrain from actions that may lead to any conflict of interest.

Review:

Periodically (e.g. once every three years), the EXCOM reviews the role descriptions of the Chair, Vice-Chair, and Treasurer, in consultation with the Secretariat.